Privacy Policy

1. Introduction

Welcome to the RK Legal Website. This privacy policy is created and published in accordance with the Information Technology Act, 2000 (“IT Act”) and its associated rules. This policy outlines the following:

• a. The types of personal information we collect.

• b. The purposes for which we collect and use such information.

• c. How we process, disclose, and protect that information.

2. General

This policy applies to the collection of information from:

• a. Individuals accessing our website.

• b. Clients and potential clients.

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• c. Applicants interested in working with us, including interns.

• d. Our existing staff and employees.

Please note that this policy does not govern the collection and processing of information related to the provision of our services or any other contractual obligations. In such cases, the terms and conditions specified in the service agreement or engagement contract will apply.

3. Collection

a. According to the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (“IT Rules”), ‘sensitive personal data or information’ refers to personal information that includes details such as:

• i. Passwords.

• ii. Financial information like bank account, credit card, debit card, or other payment instrument details.

• iii. Physical, physiological, and mental health conditions.

• iv. Sexual orientation.

• v. Medical records and history.

• vi. Biometric information.

• vii. Details falling under the above categories provided to a corporate entity for service provision.

• viii. Any information falling under categories (a) to (g) above, received by a corporate entity for processing, storage, or processing under lawful contract or otherwise.

However, any information freely available or accessible in the public domain or provided under the Right to Information Act, 2005, or any other applicable law will not be regarded as sensitive personal data or information under the IT Rules.

As per other relevant data protection laws, personal data refers to any information related to an identified or identifiable individual.

b. We may collect information from you that falls within any of the aforementioned categories. Common examples of such personal information include, but are not limited to:

• i. Your full name, parents’ names, temporary and permanent address, telephone numbers, and email address.

• ii. Age, date of birth, and, if applicable, biometric data such as fingerprints.

• iii. Previous employment details, including job title, names of previous employers, previous compensation, and financial statements.

• iv. Information and documents, including prior correspondence with our firm.

• v. Financial information regarding payments due and/or received.

• vi. Details about your website usage, including IP address and location.

c. Acceptance

• i. When you access our website, we may collect certain information as described in paragraphs 3(b)(i), (ii), (iii), and 3(b)(vi). Additionally, with your prior consent, we may collect other personal information from you.

• ii. By accepting and consenting to this privacy policy, you agree to the collection, use, storage, processing, sharing, and disclosure of your information as outlined herein and in accordance with the applicable data protection laws.

• iii. If any of the information collected from you contains details about third parties, you confirm that you have obtained such information in compliance with the relevant laws and have the proper authorization to provide it to us.

• iv. Our firm reserves the right to modify this policy at any time at its discretion. Any modifications to this policy will be available on our website, so please make sure to visit our website regularly to stay informed about such changes. By continuing to access our website or providing us with your information, you will be deemed to have accepted all such modifications.

• v. In the event of a change in the applicable law, your consent shall remain valid to the extent permissible under the new law. If required by such a change, we may seek additional consents and authorizations from you..

4. Purposes of Collection and Use of Information

a. The information you share with us will be used, stored, and processed in compliance with the IT Act, IT Rules, and other relevant data protection laws for the following purposes or in connection with them:

• i. Operating our website, improving its functionality, technical aspects, and other parameters to enhance user experience and align it with our firm’s principles.
• ii. Providing legal updates to you.
• iii. Complying with applicable laws.
• iv. Processing and responding to applications received from you.
• v. Processing and addressing queries raised by you.
• vi. Internal record-keeping purposes.
• vii. Providing information to auditors, accountants, or others as part of investigations or inquiries.
• viii. Inviting you to seminars, webinars, and workshops conducted by us that we believe may be of interest to you.
• ix. Contacting you periodically to gather valuable feedback on our current website and/or potential future services.

b. Additionally, we may share your information with third parties on a need-to-know basis only, in relation to the provision of our services or your employment with us. Further details regarding disclosures to third parties are provided in paragraph 5 below.

5. Disclosure of Information

We may disclose your information to third parties in the following circumstances, in accordance with the relevant data protection laws:

• – Disclosure to third-party service providers, including auditors, accountants, information technology service providers, website developers and designers, insurers, bankers, researchers, business consultants, and other professional advisors or service providers. This disclosure is primarily for data processing purposes.
• – When there is a legal obligation to disclose such information to third parties, as required by applicable law, court orders, judgments, or any other legal processes.
• – To safeguard the rights, interests, and security of our firm, our property, our clients, and those associated with us.

Third-Party Links:

Our website may include links to third-party websites over which we have no control. By accessing such links and websites, you agree that we are not responsible for the collection, use, processing, and disclosure of any information on those sites.

Social Media Handles:

If you provide us with personal information through inbox messages or posts on our social media pages (e.g., LinkedIn), and such messages and posts are sent to our social media accounts, the personal information will be subject to this privacy policy and the applicable data protection laws. However, please note that our social media handles are hosted on third-party websites, and we are not responsible for the collection, use, processing, and disclosure of your information by third parties (including the social media websites themselves and members of the public) when you access or provide information on such social media websites (whether or not it is directed to our social media page) or engage in any other activities on those websites.

6. Data Protection

We highly value the privacy of the personal information we collect from you and take all necessary measures to protect it from unauthorized use, disclosure, alteration, and destruction. To ensure this, we have implemented appropriate managerial, technical, operational, and physical security controls for our computer systems. We also ensure that any disclosures or access granted to your personal information are strictly on a need-to-know basis, limited to individuals who maintain the same level of data protection safeguards and are bound by confidentiality obligations.

In our commitment to protecting your personal information, if we determine that it is no longer needed for any of the purposes stated in paragraph 4 above, or if it is not required to be retained under applicable data protection laws, we will securely dispose of it. However, you acknowledge that we may store your personal information in electronic backup form, subject to appropriate safeguards (including technical and organizational measures).

7. Disclaimer

Despite our best efforts, you acknowledge and agree that we cannot be held responsible for:

• – Any unauthorized use, collection, processing, or access to your personal information or security breaches beyond our reasonable control.
• – Any liability arising from your disclosure of personal information to third parties, whether through accessing third-party web pages or websites via our website or by any other means.

8. Your Rights to Access Your Information

You have the following rights concerning your personal information, which you can exercise by contacting us using the contact details provided in paragraph 9:

• a. Request access to the personal information collected from you or related to you.
• b. Request modifications or updates to any of your personal information.
• c. Withdraw your consent.
• d. Request restrictions on the use or processing of your personal information, to a certain extent or in specific ways.
• e. Request the erasure of your personal information.
• f. Request the transmission of your personal data to another controller as specified by you, in accordance with applicable data protection laws.

To exercise these rights, please write to us at the contact details mentioned in paragraph 9. Additionally, you have the right to lodge a complaint with a supervisory authority. We do not employ automated decision-making or profiling methods concerning your personal information.

9. Contact Information

If you have any questions, complaints, or requests regarding this privacy policy, or if you wish to exercise your rights as described above, please contact us at: info@rklegaladvisors.com

Registered Office –

Chamber No: 337, Lawyer’s Chambers, Sector 43D, Chandigarh, 160043, India